From William Popham
NEW-YORK, MAY 10, 1808.
Sir,
THE President of the United States Military Philosophical Society, has requested me to communicate to the several Members, the following extract from their minutes.
"At a stated meeting held at West Point, on the first Monday in May, 1808, the President submitted to the consideration of the Society, the state of their finances.
Whereupon Resolved, That (the Society, disclaiming all pecuniary motives except such as may be sufficient to ensure an income equal to their annual expences, and taking into consideration the uncertainty of receipts which must annually depend on the chance of Members recollecting the small sum that becomes due, as well as the inconvenience and sometimes impracticability of making such an inconsiderable remittance,) it be in future left optional with each Member, either to continue his annual contribution, as at present, or to pay, once for all, five years contribution, together with all arrears previously due, into the hands of the Treasurer; and upon such payment being made, the Member so paying to be exempted from further continuance of the said contribution.
Resolved, That the Treasurer be required to place all monies, that may be in his hands, into such funds as shall be approved by the President of the Society, producing an income of not less than the legal interest of the State of New-York, whenever the same shall exceed one hundred dollars."
I am further instructed to represent to you, that the year in which the sum of twenty-five dollars, together with the arrears that may be due, shall be paid, will be understood as free, being included in the capital sum specified; but that after the 31st of December, in every year, (until the above offer shall be accepted,) there will be an additional contribution due, since it will then be evident, that the annual contribution is deemed preferable to the redemption of it, and particularly as the proposition in question depends wholly upon the will of each Member. Those Members who have paid money in advance, will please to consider the advance, after 1807, to be in part of the capital sum, should they think proper to accept of the condition mentioned.
I have also the pleasure to inform you that one proof impression of the Diploma has been taken, and only requires some slight touches to be, in the estimation of good judges, as fine an engraving as ever has been produced in this country, and will do the artist great honour. The devise and description of the engraving have been already given in the Presient's address, at Washington. But as it will be necessary to send to Charleston for the signature of the Vice-President, the diplomas for the Members in the middle and eastern States cannot probably be delivered till July next, those for the two Carolinas, and Georgia, will be left in the hands of Gen. PINKNEY, to be distributed as he may judge most convenient. I am, respectfully, Sir, your most obedient servant
William Popham, Treasurer.
D, NHi: Bushrod Washington Papers Collection. The letter was addressed to BW at Mount Vernon, BW endorsed the letter, labeling it "The Proposal of the Military Society."